All industries use paper and most have bottlenecks when it comes to their paper-based documents. The reasons for some of these bottlenecks could be as a result of having to keep paper-based documents for the required retention times, or possibly retained beyond their required retention periods, or there could be paper-intensive processes in place. This paperwork grows exponentially with every new employee, partner, customer, supplier, etc. and before you know it, paper is jammed in filing cabinets, lever arch files, drawers, filing racks, and the like. When faced with a scenario like this, then know it’s time to better manage your documents … that’s how offsite and online document storage, document scanning and conversion as well as cloud storage document management solutions become the backbone in a business.
If you’re in an industry that has numerous types of paper-based or electronic (digital) documents and files that need to be managed, tracked, accessed and retrieved regularly, we can serve them all. We are in a unique position with proven experience in managing the life cycle of documents, across a wide range of industries on mega and major enterprise wide projects, at programme and project level in the public, private and business sectors. Whether big or small, we handle them all!
Here’s a list of the industries that we help so that they can manage their documents effectively and efficiently.
We are here to serve you, regardless of the industry you work in.
We cover the full spectrum of document management and records management throughout business delivery. Our services support all processes required for the management of paper-based and electronic documents and records.
We will help you, regardless of the industry your business is in!
DOCUMENT MANAGEMENT WITHIN INDUSTRIES
As every company has its own specific needs, industries should be about focusing on their day-to-day business, and not about their paperwork.
Below is a guide of some of the ways to eliminate the need to rely on paper-based files and how to maximize the efficiency of processes to manage documents in the industries.
Documents for litigation can be managed more efficiently through electronic document management as you will have immediate access to editable electronic files, allowing you to code, distribute and secure all evidence in the discovery process easily. Electronic documents can also be shared instantly with multiple parties. We can help with eDiscovery, scanning, conversion (editable digital files), electronic storage, classification and uploading of documents for each case. Use an offsite document storage facility to eliminate the chance of any records falling into the wrong hands.
From compulsory paperwork to everyday administration, to performance reviews, personnel files, health records, employee benefits, interviews, etc. can take up lots of space in filing cabinets. Document scanning, conversion to editable digital files and an electronic document management system offers a seamless integration for HR related records that are stored in a centralized repository for anyone in the department to quickly access, and, share with other relevant persons. Use an offsite document storage facility to eliminate the chance of any records falling into the wrong hands.
These records all contain sensitive information, are used on a daily basis and are normally paper-intensive processes. Paper is also easy to duplicate, and runs the risk of being misplaced or can even be destroyed in a flood, fire, natural disaster, etc. We can help you convert your paper-based documents to electronic (digital) format allowing for them to easily be added to an EDMS that can be used to share information, and we can help you develop a more efficient document workflow. Use an offsite document storage facility to eliminate the chance of any records falling into the wrong hands.
For schools, universities, colleges, training institutions, etc. looking to streamline and improve efficiency for and access to admissions, learner/student records, financial aid, class schedules, publications, etc. processes. Document scanning and electronic document management are the best methods to improve processes that have significant volumes of paperwork, and allow for quick access and sharing of information with multiple parties once converted. Use an offsite document storage facility to eliminate the chance of any records falling into the wrong hands.
For projects handling significant volumes of paper (hard copy) or electronic documents, we offer the full spectrum of document management services on mega or major projects that will streamline your processes and improve efficiency regardless of the types of documents or files that you work with.
We can scan your mortgage, title, offer to purchase, etc. paperwork and provide an electronic document management system to store your electronic (digital) files. Use an offsite document storage facility to free up office space, eliminate the chance of any records falling into the wrong hands and ensure your records are retained for the required time period(s).
We offer the full spectrum of document management services to government departments to streamline paper-intensive processes and improve efficiency, implement the necessary security measures to ensure that the systems are not compromised. Use an offsite document storage facility to free up office space, eliminate the chance of any records falling into the wrong hands and ensure your records are retained for the required time period(s).
We have a thorough understanding of the importance of the different types of documents and records created, scanning and converting (digitizing) them, storage and access requirements, retention periods and secure destruction, as well as designing and implementing integrated solutions to meet the needs of the business environment.
With extensive years’ experience in document and records management, we know how to successfully control and manage important business information, your documents and records.
Helping you to stay compliant with the laws and regulations of industry whilst aiming for cost-effective document storage and document management solutions.